Royal College of Surgeons in Ireland Coláiste Ríoga na Máinleá in Éirinn

Abstract submission guidelines

Abstract submissions are welcome for consideration for the 38 Annual International Nursing & Midwifery Research and Education Conference which will be held in Dublin, 27 – 28 February 2019.

Important dates
  • Call for abstracts opens: October 2018
  • Abstract submission deadline: 2 November 2018
  • Notification of review outcome: Mid December 2018
  • Deadline for accepted authors to register to confirm attendance: 14 January 2019
  • Programme available online: Late January 2019

The abstract submission process for the RCSI Nursing Conference 2019 is through an online submission portal.

Presenting authors are requested to create an account and submit an abstract for review according to the guidelines set out below. The same account will be used when you register for the conference. Please keep the email and password used to create the account for future use. Please do not create a new account. Should you require any assistance or have a query about online submission, contact nursingconf@rcsi.ie.

Important

  • It is essential that you read the instructions below before you submit
  • The presenting author must submit the abstract and is required to be the corresponding author for that abstract
  • Abstracts must be submitted in English

You do not need to register for the conference prior to submitting an abstract however following acceptance into the programme you must register by 14 January 2019.

If you have an accepted abstract you are entitled to get the early bird registration rate up until the 14 January 2019. You will be provided with a link to register at this rate in your acceptance email. If you have any queries please contact nursingconf@rcsi.ie. After this date any registrations made by you will be at the prevailing congress registration fee at time of registration/payment.

Presentation type

An abstract can be submitted for presentation at the conference as one of the following categories:

  • Oral or poster presentation
  • Poster presentation

At the review stage, the Conference Scientific Committee may recommend a change in the presentation type submitted by the author, based on the quality of the submission and to ensure the continuity of the conference programme i.e. oral presentation may be changed to poster presentation OR poster presentation to oral presentation. The presenting author will be informed of any change to their submitted presentation type at the acceptance notification stage and can accept/reject. The decision of the Conference Scientific Committee is final.

Oral format:

Oral presentations will be 20 minutes long in total, with 15 minutes allocated for the presentation and five minutes for questions and answers.

Poster format:

Accepted posters will be asked to produce a poster for display at the conference. Presenters are asked to take note of the following guidelines when producing their poster:

  • Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
  • Keep text to a minimum
  • Ensure any text is in large font
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Make it colourful
  • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.

New for 2019

This year we have a new and exciting initiative. Following the judging process, the top three posters, will be given the opportunity to present their work to all conference delegates, in a poster pitch presentation. The presentation will be five minutes (three minutes for presentation and two minutes for questions). The awarding of 1st, 2nd, 3rd, prize will be based on the presentation.

Prizes on offer are:

  • Best Oral Presentation
  • Runner Up Oral Presentation
  • Best First Time Presenter
  • Best International Oral Presenter
  • Best Overall Poster Presentation
  • 2nd and 3rd Placed Poster Presentation
  • Best Poster Presentation (Undergraduate Student)
  • IACCN Award for Outstanding Contribution to Critical Care Nurse Research

Theme

Abstracts must be submitted under one of the conference themes.

  1. Leadership
  2. Oncology & Palliative Care
  3. Education
  4. Quality Improvement & Organisational Development
  5. Clinical Practice
  6. Older Person Care
  7. Integrated Care
  8. Professional Issues
  9. Collaborative & Interprofessional Practice
  10. Mental Health
  11. Research and Scholarship
  12. eHealth/technology in healthcare
  13. Healthcare delivery models
  14. Transformation in healthcare
  15. Other

Submission process

Please adhere to the following formatting guidelines when preparing abstracts for submission for the RCSI Nursing Conference 2019. Abstracts which are not correctly formatted will not be reviewed.

How to submit an abstract

The presenting author will be the contact person for the abstract and must submit the abstract. Once you enter the online submission portal, start by creating an account. Please keep a record of the account details you use to set up the account as you will require them to log into both the RCSI Nursing Conference 2019 abstract submission system and conference registration portals. Upon successful submission of the abstract a confirmation email will be sent to the presenting author.

If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the 'edit abstracts' page.

Please note: you can save your submission as a draft and return to edit the submission, but once it has been submitted the abstract cannot be edited after the close of submission deadline. If you require any assistance regarding the submission of your abstract, contact nursingconf@rcsi.ie.

Process

The online abstract submission system is a simple step-by-step process and will ask you to input the following details:

  • Title of the abstract (word limit is 10) Please note: Titles must be in title case. This means only using capital letters for the principal words. (e.g. The Title Must Have a Capital Letter at the Start of Every Principal Word)
  • Presentation type (oral or poster, poster only)
  • Please choose the theme that best aligns with your work
  • Name, affiliation, and job title of presenting author (this person will act as the main contact for this abstract; this person must be listed as the first author)
  • Name, affiliation, and job title of co-author(s)
  • Abstract word limit is 300 including references and excluding Title, Authors and Affiliations. Graphs or tables are NOT to be included in the abstract.
  • Only one presenter per abstract will be identified on the conference programme (all presenters will be identified in the actual abstract)
  • All poster presenters are required to submit a PDF of their abstract by 14 February 2019 in order to be included in the application.
  • Complete questions listed in additional information:
    • Are you a first-time presenter at this conference?
    • What is your professional level? Undergraduate; Postgraduate (current student); Postgraduate (completed within one year); Practicing Nurse/Midwife; Academic; Researcher; Other (e.g. working in organisations like WHO, State Claims Agency, etc.)
  • Provide emails for all co-authors

Submit your abstract

Review and notification

All abstracts will go through a double blind peer-review carried out by reviewers selected by the Programme Committee.

Notification of acceptance or rejection will be sent to the submitting author in Mid-December 2019.

Registration of the abstract presenter

When notified of acceptance, the presenting author is required to accept the offer by registering for the conference and paying in full by 14 January 2019.

If a presenter fails to register by 14 January 2019:

  • The abstract will not be published on the conference app.
  • Will be removed from the programme and all RCSI related publications.

Written notice must be submitted by 14 January 2019 for all withdrawals and change of presenters.

Terms and conditions

 

  • The abstract submitted must adhere to the abstract submission guidelines outlines above.
  • The text of the abstract – along with the names and affiliations, poster, PowerPoint presentations and/or additional documents as requested – will be published on the conference website and book of abstracts, and that this will not raise any copyright issues.
  • The abstract must only be submitted once for the conference.
  • A submission as a particular presentation type may be changed to a different type following review in order to be accepted and included in the programme.
  • Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.
  • It is the responsibility of the presenting author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors and ensure that they register to be included in the programme.
  • Accepted authors must register by 14 January to confirm acceptance of their offer in the programme. If accepted authors are not registered by this date, they may be removed from the programme.
  • The abstract submitted must be in English.
  • The presenting author must be available to present at the conference on 28 February 2019.

 

If you have any queries regarding the above, please contact the RCSI Nursing Conference 2019 Programme Team at nursingconf@rcsi.ie.